BAC seeks Project Coordinator, 2013

The part-time (50%) position involves 3 days per week and the post holder is required to work according to a flexible schedule and outside of core hours during programmes and events.

The salary is commensurate with experience.

We welcome candidates from every background, gender, age or ethnicity.

DEADLINE FOR APPLICATIONS: Sunday, 29th September 2013, 18.00

Please send a cover letter outlining your qualifications, a CV and some recommendations (all in English) to Livia Paldi:


The Project Coordinator is responsible for

Project, production and residency management:

– all practical aspects of the different programmes and demands of the project’s and artist’s budget, administration, planning and development for productions/hired services in close dialogue with the director

– organizing and administrating hired services, rental of equipment, premises and facilities continuously reporting to the director on expenses

– technical issues, collecting quotes, researching and arranging the required equipment, materials, and organising freelance assistance

– assisting the director in budgeting, fundraising and external communications

– answering general enquiries about BAC

Office and premises:

– maintaining the condition of the office and apartments, general running and operation of the premises, and arranging for necessary repairs and supplies

– recording office expenditure and managing the budget, maintaining supplies of stationery and equipment

– the maintenance of the company car (inlc. insurance, cleaning, annual inspection and service)

– for all insurance issues related to BAC (employees, car, materials, art works, etc.), reviewing and updating health and safety policies, arranging regular testing for electrical equipment and safety devices

– administrating the contracts for visiting artists and guests, as well as the invoices, and arranging payment of stipends and per diems

– administrating the schedule for professional visits and residential stays

– administrating the director`s meeting schedule and travels

– arranging the technical equipment, their operation and maintenance and, if necessary, their hiring upon need for residents, guests and public events


– updating and translating texts from English to Swedish, sending out newsletters

Essential qualifications:

· Skilled organizer, having at least 2 years of proven experience in project managing

· Experience with working with international artists and artistic productions

· Well-developed administrative and communicational competences with an eye for detail and day-to-day accuracy

· Experience with accounting, planning and handling budgets

· Insight into practical aspects of artistic productions and technical know-how

· Knowledge and interest in the Swedish art scene, cultural politics and funding bodies

· Prepared to move to Gotland and be based on the island

· Willing and interested in developing a network on the island and in general represent BAC’s local anchoring on Gotland.

· Driving license

· Independence and self-motivation

· Open and friendly attitude

· Ability to handle stressful situations and multi-tasking

· Adapt to flexible working hours and tasks

· Have excellent spoken and written Swedish and fluency in English

Desirable qualifications:

· Experience in fundraising and communication

· Knowledge of Gotland